Office Clearance Guide

January 7, 2014 4:28 pm Published by

Office clearances constitute a large proportion of our work.  We carry out hundreds of office clearances each year across the country and as a result we’ve gained vast experience and streamlined the process to provide a slick and efficient service causing minimum disruption to your business.

This office clearance guide provides some useful tips and advice on how best to go about your office clearance in terms of planning and time management.

  1. Inventory.
  2. Timing.
  3. Which firm to use?
  4. Rebates from office clearance.
  5. Junk reports.

Before you begin your office clearance, you need to know what has to be cleared. In most cases, the items remaining before you engage an office clearance specialist will be those you wish to get rid of. If not, it will help if you take the time to identify and label (which we’ll gladly supply) exactly what you will be taking with you and what you will need cleared. It will be very difficult for Junk-It to estimate the duration and cost of the clearance or for you to gather comparable quotes from different clearance firms if you have not carried out an inventory.

Avoid the stress of an Office Clearance!

When you have a firm date that your office needs to be vacant or cleared by, it helps to plan at least a few weeks from before that date. Always allow extra time at the end as a contingency in case the clearance overruns. As a rule of thumb, the bigger the clearance the bigger the contingency period required. When it comes to the time required for the office clearance itself, this will depend on the volume of contents that is needed to be cleared. As a rule of thumb, you should allow one day for every 4 loads of junk cleared. Allow at least a week to finalise quotes from clearance firms and also for the chosen firm to schedule your clearance in their calendar to conduct the clearance.

When choosing an office clearance specialist like Junk-It to undertake the clearance, the key to getting the right company is to do a little research. A good place to start is Social-media avenues such as Twitter, Linkedin and Facebook which are a great way of assessing the type of company you are engaging in, eg. the amount of ‘likes’ or ‘followers’ a company speaks for itself, as well as the published content and interaction.

Its also a good idea to request a credible reference from the company or take a look at their recent reviews online, which should give you a good grasp of the company you are looking at.

Ensure you meet the project manager before awarding the office clearance, as you need to work with people who are are professional and trust. To make sure you get a transparent and competitive quote, ask the company to provide a total clearance price but also a rate per truck load, the cubic capacity of their truck, labour costs, an estimate of how many loads they think the clearance will be.

In some cases, functioning IT equipment and computers are resalable. Redundant computer monitors and appliances containing refrigerants, (air con units and fridges) are hazardous waste and as a result relatively expensive to dispose of. The disposal of waste electronics and electrical equipment (WEEE) is a specialist area and is highly regulated and junk reports should be submitted after every clearance detailing where all your junk has gone something we do as a matter of course.

By law, individuals and companies have a legal responsibility to ensure your junk is disposed of in accordance with the environmental agency.

Ensuring the clearance company is a licensed waste carrier, has public liability insurance as well as health and safety polices they adhere to is a fundamental aspect of any clearance. When the clearance is completed, you should receive a junk report disclosing each collection from your premises, what was removed, where it was taken, and how much was reused, recycled or the % landfill diversion.

So whether you have an office needing cleared in Glasgow, Edinburgh, Dundee, Perth or Aberdeen be sure to give Junk-It a call and let us take you seamlessly through the process!

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This post was written by Jamie Junk-It